How do I add an Employee?

When CertiPay Online is first configured for a company their existing employees and contractors are added to the Employees list. This article describes how to add an additional full-time or part-time employee to CertiPay Online. 

To learn how to add a contracted employee to CertiPay Online, see How do I add a Contractor?

  1. From the CertiPay Online button bar, click Employees.
  2. From the Employees page, click the Add Employee button. 
    Add_Employee.jpg
  3. From the Add a new employee page, you can specify the following information. 
    Note: CertiPay Online indicates all required fields with a red asterisk (*) next to the field name (for example, First Name*
    Type Description Details
    Personal Employee personal information, such as name, date of birth, Social Security Number, etc. Entering or Updating Personal Information
    Contact Employee contact information, such as address, phone number, and email address. Entering or Updating Contact Information
    Employment Employment information, specify whether the employee is full-time or part-time, as well as other employment information such as employee number, job title, hire date, etc. Entering or Updating Employment Information
    Compensation The earning type, pay amount, and default hours for the employee. Entering or Updating Compensation Information
    Payment Method How the employee is to be paid and how frequently they receive payment Entering or Updating an Employee's Payment Method
    Tax Profile The employee's tax profile that would be entered on their W-4 form.  Entering or Updating an Employee's Tax Profile
  4. When finished, click Submit.

If you have specified all of the required fields, the profile page for the employee is displayed, indicating that the employee has been added to the CertiPay Online employee list. 

To edit an employee's profile, see Editing a Employee Profile. 

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