What information do I need to set-up a Pay Schedule?

You will need to know a few things in order to successfully set-up your Pay Schedule. Such as what Name or description you would like to use. List a name that helps distinguish this schedule from others if you have more than one, such as “Weekly Payroll.”

You will also need to know what Frequency you’ll be using. Frequency refers to how often payroll will occur and effects how employees' taxable earnings are taxes. Typical options are:

  • Weekly (52 payrolls per year)
  • Bi-Weekly (26 payrolls per year)
  • Semi-monthly (24 payrolls per year)
  • Monthly (12 payrolls per year)
  • Quarterly (4 payrolls per year)

Depending on your payroll, some pay dates may land on a weekend, a day when payrolls cannot be processed. Based on your selected Weekend Policy, the system will automatically adjust your schedule. The below outlines the different policies to help you decide which policy works the best for your company.

  • Prior Business Day- This option will move your pay date to the nearest business day prior to the original pay date -- typically the Friday before the original pay date.
  • Next Business Day- This option will move your pay date to the next available business day -- typically the Monday following the original pay date.
  • Nearest Business Day- This option will move your pay date to a business day nearest to the original pay date.  This option is desirable 

Finally, you will need to choose your Start Date and your first Pay Date. The Start Date will be the first day of the first pay period you process with CertiPay Online. And, your first Pay Date will be the first check date you would like listed for the Pay Schedule you’re creating.

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